You may not always want to work with all of the records in your database. The Browser at the left side of the Database View lists all records in your database which are currently viewable. Your database might contain hundreds of records, and you may want to view a "subset" or shorter viewable list of records. Only viewable records are affected by most of the commands that act on the database. For example, the Print command only prints viewable records (the records currently listed in the Browser). Groups and the Find... commands are two ways to create a shorter list of viewable records. Choose Select Groups to View from the Database menu. A dialog box full of check boxes is activated. Here you can choose the groups you wish to view. First you will need to click on the box next to View All Groups to remove the checkmark. Once you have selected the groups you wish to view, only the records which have these groups checked will be selected and viewable. When you have selected the groups you wish to view, click OK.

HomePrint Labels makes only those records viewable in the Browser that fall into all the selected groups. To return to view all the records in the database mode, choose Select Groups to View from the Database menu and click on the View All Groups checkbox to select it and click OK.

The Find commands allow you to find all the records in your database containing specific information. You can then work with those selected records. For example, you could conduct a mailing to every person in your database who lives in California by specifying "CA" in the State field and then clicking on Find All. Further, after finding all the records of people living in California, you could then sort them by Zip code by selecting Sort from the Database menu. After conducting a Find All search, HomePrint Labels will show all the records meeting your search criteria in the Browser. You may further narrow your set of viewable records by conducting more Find All searches or using the Select Groups to View feature.

Use the Show All Records command to cancel the effects of your Find All search and return all the records in your database to the Browser. Note, however, if you previously have selected only certain groups to view by choosing Select Groups to View... from the Database menu, Show All Records will not show records which do not match your currently selected groups to view. You will need to cancel the effects of the Select Groups to View... command by selecting View All Groups in the "Select Groups to View" dialog box.